Operations Coordinator

As an Operations / Project Coordinator with PPI Quality & Engineering you will be responsible for overseeing project operations, coordinating assignments, organizing customer files, and ensuring adherence to quality standards. If you possess relevant experience, exceptional organizational skills, and a dedication to maintaining high standards in quality and engineering, we invite you to be a part of our dynamic team.

 

Roles & Responsibilities

  • Maintain Customer Files: Ensure accurate and organized documentation of customer information.
  • Prepare Assignment Instructions: Collaborate with Operations Management to create clear and concise instructions for field Technical Specialists.
  • Communication with Suppliers: Contact suppliers to communicate PPI’s involvement and confirm customer requirements.
  • Visit Coordination: Arrange and confirm visits to Customers, Suppliers, and Technical Specialists.
  • File Management: Manage assignment/order files during work in progress and update them accordingly.
  • Reporting: Inform relevant parties of inspection/expediting/auditing results as necessary and issue reflective itineraries and weekly reports to Customers.
  • KPI Adherence: Ensure adherence to both PPI and Customer-implemented Key Performance Indicators (KPIs).
  • Quality System: Cooperate in matters related to the Company Quality Management System, report errors or omissions, and address customer dissatisfaction promptly.
  • Health, Safety, and Environmental Compliance: Adhere to company policies and procedures regarding health, safety, and environmental issues for both office-based and field personnel. Ensure the implementation of company policies and any applicable legislative regulations. Document and follow up on reported incidents.
  • Other Activities: Undertake additional tasks and responsibilities as required, consulting with the originator or Operations Management when in doubt. 

Required Qualifications / Experience

  • Minimum 3+ years in an Operations Coordinator role within an Inspection Agency in the oil and and gas industry
  • Ability to work collaboratively in a team and communicate effectively at all levels.
  • Capable of working under pressure and demonstrating a sense of responsibility.
  • Familiarity with health and safety aspects when working on location.
  • Excellent administrative qualities are essential for effective file management.
  • Excellent written and verbal English language skills.

Status

  • Full-Time Employee
    • Work Schedule: Monday – Friday, 08:30 to 17:00 hours

Benefits

  • 20 days holiday plus UK bank holidays
  • Pension (in accordance with UK Legal requirements)

Reports To

  • Regional Operations Manager – UK & Europe

 

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𝘊𝘖𝘕𝘚𝘌𝘕𝘛 𝘛𝘖 𝘜𝘚𝘌 𝘗𝘌𝘙𝘚𝘖𝘕𝘈𝘓 𝘐𝘕𝘍𝘖𝘙𝘔𝘈𝘛𝘐𝘖𝘕 𝘉𝘺 𝘳𝘦𝘴𝘱𝘰𝘯𝘥𝘪𝘯𝘨 𝘵𝘰 𝘵𝘩𝘪𝘴 𝘦𝘮𝘢𝘪𝘭 𝘰𝘳 𝘢𝘥𝘷𝘦𝘳𝘵𝘪𝘴𝘦𝘮𝘦𝘯𝘵, 𝘺𝘰𝘶 𝘢𝘳𝘦 𝘨𝘪𝘷𝘪𝘯𝘨 𝘶𝘴 𝘱𝘦𝘳𝘮𝘪𝘴𝘴𝘪𝘰𝘯 𝘵𝘰 𝘤𝘰𝘯𝘵𝘢𝘤𝘵 𝘺𝘰𝘶 𝘧𝘰𝘳 𝘫𝘰𝘣 𝘱𝘭𝘢𝘤𝘦𝘮𝘦𝘯𝘵 𝘱𝘶𝘳𝘱𝘰𝘴𝘦𝘴. 𝘠𝘰𝘶 𝘮𝘢𝘺 𝘢𝘭𝘴𝘰 𝘣𝘦 𝘨𝘳𝘢𝘯𝘵𝘪𝘯𝘨 𝘶𝘴 𝘱𝘦𝘳𝘮𝘪𝘴𝘴𝘪𝘰𝘯 𝘵𝘰 𝘴𝘵𝘰𝘳𝘦 𝘺𝘰𝘶𝘳 𝘤𝘰𝘯𝘵𝘢𝘤𝘵 𝘪𝘯𝘧𝘰𝘳𝘮𝘢𝘵𝘪𝘰𝘯 𝘧𝘰𝘳 𝘴𝘶𝘤𝘩 𝘱𝘶𝘳𝘱𝘰𝘴𝘦𝘴. 𝘠𝘰𝘶 𝘮𝘢𝘺 𝘶𝘯𝘴𝘶𝘣𝘴𝘤𝘳𝘪𝘣𝘦 𝘰𝘳 𝘸𝘪𝘵𝘩𝘥𝘳𝘢𝘸 𝘺𝘰𝘶𝘳 𝘤𝘰𝘯𝘴𝘦𝘯𝘵 𝘧𝘰𝘳 𝘰𝘶𝘳 𝘶𝘴𝘦 𝘰𝘧 𝘺𝘰𝘶𝘳 𝘤𝘰𝘯𝘵𝘢𝘤𝘵 𝘪𝘯𝘧𝘰𝘳𝘮𝘢𝘵𝘪𝘰𝘯 𝘣𝘺 𝘦𝘮𝘢𝘪𝘭𝘪𝘯𝘨 𝘱𝘳𝘪𝘷𝘢𝘤𝘺@𝘲𝘢𝘳𝘦𝘱𝘰𝘳𝘵𝘦𝘳.𝘤𝘰𝘮. 𝘗𝘭𝘦𝘢𝘴𝘦 𝘴𝘦𝘦 𝘰𝘶𝘳 𝘗𝘳𝘪𝘷𝘢𝘤𝘺 𝘗𝘰𝘭𝘪𝘤𝘺 𝘧𝘰𝘳 𝘮𝘰𝘳𝘦 𝘪𝘯𝘧𝘰𝘳𝘮𝘢𝘵𝘪𝘰𝘯.

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